The Chartered Institute of Horticulture understands that your privacy is important to you and that you care about how your information is used and shared online. We respect and value the privacy of everyone who visits our site and will only collect and use information in ways that are useful to you and in a manner consistent with your rights and our obligations under the law.
This Policy applies to our use of any and all data collected by us in relation to your use of our site. Please read this Policy carefully and ensure that you understand it. Your acceptance of this Policy is deemed to occur upon your first use of our site and you will be required to read and accept this Policy when signing up for an Account. If you do not accept and agree with this Policy, you must stop using our site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
|“Account”||means an account required to access and/or use certain membership areas and features of our site;|
|“Cookie”||means a small text file placed on your computer or device by our site when you visit certain parts of our site and/or when you use certain features of our site. Details of the Cookies used by our site are set out in section 12, below;|
|“our site”||means this website, www.horticulture.org.uk|
|“UK and EU Cookie Law”||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended in 2004, 2011 and 2015; and|
|“we/us/our”||means The Chartered Institute of Horticulture, as specified in section 2.1 below.|
- Information About us
- Our site, www.horticulture.org.uk is owned and operated by the Chartered Institute of Horticulture, a company incorporated by Royal Charter with number RC000875 which is also a charity registered in England under charity number 1159140 whose registered address is Horticulture House, Chilton, Didcot, Oxfordshire, OX11 0RN.
- We are regulated by The Charity Commission.
- Scope – What Does This Policy Cover?
- What Data Do we Collect?
- date of birth;
- business/company name
- job title;
- contact information such as email addresses and telephone numbers;
- demographic information such as post code, preferences and interests;
- financial information such as bank account number and sort code, or credit / debit card numbers;
- IP address (automatically collected);
- web browser type and version (automatically collected);
- operating system (automatically collected);
- a list of URLs starting with a referring site, your activity on our site, and the site you exit to (automatically collected);
- employment history, qualifications gained and grades achieved.
- Certificates of qualification
- How Do we Use Your Data?
- All personal data is stored securely in accordance with the principles of the Data Protection Act 1998.
- We use your data to provide the best possible products and services to you. This includes:
- Providing and managing your Account;
- Providing and managing your access to our site;
- Personalising and tailoring your experience on our site;
- Supplying our products and services to you;
- Personalising and tailoring our products and services for you;
- Responding to communications from you;
- Supplying you with email news updates, magazines by post that you have subscribed to you may unsubscribe or opt-out at any time by emailing firstname.lastname@example.org
- Market research;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience.
- providing help and support to other members through a mentoring programme (this is an opt-out service).
- With your permission and/or where permitted by law, we may also use your data for marketing purposes which may include contacting you by email, telephone and post with information, news and offers on our products and services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the Data Protection Act 1998 and the Privacy and Electronic Communications (EC Directive) Regulations 2003, as amended in 2004, 2011 and 2015.
- How and Where Do we Store Your Data?
- We only keep your data for as long as we need to in order to use it as described above in section 5, and/or for as long as we have your permission to keep it.
- Your data will only be stored within the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland and Liechtenstein).
- Your data security is of great importance to us, and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected through our site.
- Notwithstanding the security measures that we take, it is important to remember that the transmission of data via the internet may not be completely secure and that you are advised to take suitable precautions when transmitting to us data via the internet.
- Do we Share Your Data?
- We may share your data with other associated organisations. This includes our partner charity Grow Careers
- We may sometimes contract with third parties to supply products and services to you on our These may include payment processing, delivery of goods, search engine facilities, advertising and marketing. In some cases, the third parties may require access to some or all of your data. Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of our site including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymised and will not include any personally identifying information. We may from time to time share such data with third parties such as prospective investors, affiliates, partners and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances we may be legally required to share certain data held by us, which may include your personal information, for example, where we are involved in legal proceedings, where we are complying with the requirements of legislation, a court order, or a governmental authority. We do not require any further consent from you in order to share your data in such circumstances and will comply as required with any legally binding request that is made of us.
- What happens if our organisation is sold or merges?
We may, from time to time, expand or reduce our organisation and this may involve the sale and/or the transfer of control of all or part of our organisation or it merging with another organisation or business. Data provided by users will, where it is relevant to any part of our organisation so transferred or merged, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the data for the purposes for which it was originally collected by us.
- How Can You Control Your Data?
When you submit information via our site, you may be given options to restrict our use of your data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails.
- Your Right to Withhold Information
- You may access certain areas of our site without providing any data at all. However, to use all features and functions available on our site you may be required to submit or allow for the collection of certain data.
- How Can You Access Your Data?
You have the legal right to ask for a copy of any of your personal data held by us (where such data is held). Please contact us for more details at email@example.com, or using the contact details below in section 13.
- What Cookies Do We Use and What For?
- All Cookies used by and on our site are used in accordance with current UK and EU Cookie Law.
- Before Cookies are placed on your computer or device, subject to section 12.4, you will be shown a message requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of our site may not function fully or as intended.
- Certain features of our site depend on Cookies to function. UK and EU Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 12.5. Your consent will not be sought to place these Cookies. You may still block these cookies by changing your internet browser’s settings, but please be aware that our site may not work as intended if you do so.
- The following first party Cookies may be placed on your computer or device:
|Name of Cookie||Purpose||Strictly Necessary|
|Used by our Instant chat provider Tawk.to, enabling the instant chat feature on our website.||No|
|wordpress_logged_in_(id)||Used by our content management system to detect if a member is logged into our website.||No|
- Our site may use analytics services. Website analytics refers to a set of tools used to collect and analyse usage statistics, enabling us to better understand how people use our site. This, in turn, enables us to improve our site and its functions. You do not have to allow us to use these Cookies, , but it does enable us to continually improve our site, making it a better and more useful experience for you.
- The analytics service(s) used by our site use(s) Cookies to gather the required information. Certain of these Cookies may be placed immediately when you first visit our site and it may not be possible for us to obtain your prior consent.
- The analytics service(s) used by this Website use(s) the following Cookies:
|Name of Cookie||First / Third Party||Provider||Purpose|
|_ga||First||Google Analytics||Used to distinguish users|
|_gat||First||Google Analytics||Used to throttle request rate|
- You can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies at any time however you may lose any information that enables you to access our site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting us
If you have any questions about our site or this Policy, please contact us by email at firstname.lastname@example.org, by telephone on 03330 050 181, or by post at Horticulture House, Chilton, Didcot, Oxfordshire, OX11 0RN. Please ensure that your query is clear, particularly if it is a request for information about the data we hold about you (as under section 11, above).